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🛑 Microsoft 365 Limitations Series : Key Teams Chat and group Chat Limitations You Need to Know
It can be quite frustrating to face blocks and be unable to perform desired actions when using Microsoft 365 services. The causes are varied: administrator rules on your tenant, insufficient permissions, incorrect usage or understanding of the service, etc. However, the most logical explanation often lies in the limitations set by Microsoft.
I am beginning a new series to clarify these Microsoft 365 service limitations and assist you in understanding them better.
Grasping these limitations is crucial for everyone in an organization, from regular users to IT administrators. Knowing what to expect can help you plan better, avoid disruptions, and ensure a smoother experience for all participants.
In this blog post, I will delve into some of the key limitations for 1:1 Chat and Group Chat in Microsoft Teams.
What should I be aware of regarding Microsoft Teams Limitations for Chat and Group Chat ?
Microsoft Teams serves as an effective communication tool through its chat functionality, supporting various types of conversations such as 1:1 chats, group conversations, and channel discussions. This versatility caters to both casual and formal communication needs, while also facilitating the sharing of files, links, and other resources.
Let's examine two types of chat communications:
1:1 Chat :
A private conversation between two individuals, designed for direct and confidential communication.
Group Conversation :
A semi-private discussion involving multiple participants, ideal for collaborative interactions within a small group.
How do they differ, and in what ways can I utilize them ?
Feature/Aspect | 1:1 Chat | Group Conversation |
Participants | Two individuals | Multiple individuals (small group) |
Privacy | Private | Semi-private (visible to group) |
Use Case | Quick, private discussions | Collaborative discussions |
File Sharing | Direct file sharing | Group file sharing |
Notifications | Direct notifications | Group notifications |
Searchability | Easy to search | Searchable within the group |
Provisioning | Automatically available to all users | Created by users as needed |
Let's go back to limitations. Below, I will adress some of the most frequently asked questions and key limitations you should know about
Frequently Asked Questions
about restrictions in Chat and Group Chat
What’s the maximum custom sections you can create in the new chat and channels experience in Microsoft Teams ?
In the new chat and channels experience in Microsoft Teams, you can create up to 10 custom sections to organize your conversation.
How many people can I add to a group chat ?
In Microsoft Teams, you can add up to 250 participants to a group conversation.
In the new chat and channels experience in Microsoft Teams, In how many sections simultaneously can I add a chat ?
In the new chat and channels experience in Microsoft Teams, you cannot add the same conversation to multiple sections simultaneously. Each conversation can only be placed in one section at a time.
How many messages can I pin to a group chat ?
In Microsoft Teams, you can pin up to 10 messages in a group conversation.
How many people can I have in a call started from the group chat ?
Up to 20 people can be on the same video call. If a group chat includes more than 20 people, calling buttons will be disabled.
For how many days in advance can I schedule a conversation in Teams ?
In Microsoft Teams, you can schedule a message in a chat or channel up to seven days in advance
How many people can I add at the same time to a group chat ?
Only 200 members can be added to a group chat at the same time.
What is the maximum number of tabs I can add to a group chat in Teams ?
In Microsoft Teams, you can add up to 16 tabs to a group chat.
By understanding these limitations and restrictions, you can better prepare for and manage your Microsoft Teams meetings, ensuring they are productive and efficient.
Remember, being aware of these constraints allows you to plan accordingly and make the most out of your Microsoft Teams experience.
🏁 Stay tuned for more insights in my ongoing series about Microsoft 365 limitations.
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